Moving In or Out of Student Housing

If you are moving out prior to the end of the term or semester before the end of the academic year, you must complete the Request for Termination Application. If your request is granted, you will receive an email from Housing and Residential Life with instructions on picking up your checkout packet and turning in your keys. Please be aware that you are responsible for cleaning your room or apartment prior to move out. A professional staff member will assess your room after you have moved out for damages or cleaning charges. There are financial implications for mid-contract terminations.

Please be aware that you are responsible for cleaning your room or apartment prior to move out. A professional staff member will assess your room after you have moved out for damages or cleaning charges. If you are not returning to campus housing, your $150 security deposit will be credited toward your student account, minus any charges due to damages or cleaning, within two months. If you do not check out at your designated checkout time, or if you fail to meet the checkout requirements in any way, you will be assessed a $50 improper checkout charge.

All students must move out of student housing within 24 hours of their last final, at the latest by 5 p.m. the Friday of finals. Graduating students and graduate students still in classes should request a move out extension (for the day after graduation/last day of classes). Move-out extension forms are emailed to all Housing residents starting in April. Other students who need a move-out extension can also submit the form, however they are approved on a very limited basis and if approved, charged a $25 daily rate for staying late.

• If you are aware of maintenance issues, turn in a work order for your space as soon as possible. We prefer to receive these work orders before you move out so that maintenance can begin fixing the issues.
• Arrange for transportation/storage of personal items within 24 hours of your last final.
• RA Checkout: For this option, you will sign up for a checkout time with your Resident Assistant. When your checkout time arrives, your RA will assess your space on the unit condition report, have you complete some paperwork, and accept the keys to your room. Please note that all final damage assessments will be done by a professional staff member.
• WVA Residents: If you have rented a cable box, turn it into the Office of Housing and Residential Life. This should include Cable Box, Remote, Power Brick and Cord, S Video Cable and two connectors — one small and one large.
• Express Checkout: In some circumstances, like late/early departures, you will need to complete an Express Checkout. For this option, you will need to completely remove all items from your space, clean your space, and bring your key to the Housing Office or the on-call RA. By using this option, you forfeit your right to appeal any damage charges issued by a professional staff member.
• If you rented a loft kit, make sure all pieces are in your room at move-out. This includes two end pieces, one connector bar, two C-brackets and four pegs.
• After removing your personal items, you are responsible for cleaning bathrooms, bedroom, furniture and blinds, in addition to removing all trash to the dumpsters located in the parking lot. The last one leaving the room should close windows and blinds, turn off the lights and close and lock door.

After you have checked out, your room condition will be documented by a Resident Assistant for the community. The room condition will be reported to the Community Director, who will finalize any and all assessed damages. Damages will be billed to your student account following your checkout. For checkouts at the end of the spring semester, these will be posted on or after June 1.

To appeal any damage charges, you need to provide a written statement describing why you should not be responsible for the damages. All appeals must be done in writing to your Community Director — this individual is the only person who can make decisions related to damage appeals.

All appeals must be received no later than one month (30 days) following notice being provided of the damage charges. You should receive a decision on your appeal within 20 days.