Reserve Your Space
Virtual Calendar and Reservation Requests
For your convenience, we offer a virtual calendar by which you can check University Center room availability and request reservations. In order to submit a request through the virtual calendar, you will need a virtualems username and password. For those representing Webster University campus departments and student organizations, you can request a personal login by e-mailing ucreserve@webster.edu with your name, email address, phone number, and student organization/campus department. Once you are using the virtual calendar for your reservation requests, you have the ability to request changes to times, resources, set-ups or cancellations by logging in with your unique name and password. For questions, please contact the Information Desk at (314) 246-7105.
Instructions for Requesting a Room on the Virtual Calendar
How-To Guide for Requesting Rooms using the Virtual EMS Calendar
Online Request Form
In the past, University Center reservation requests were accepted through an online
form. If you prefer not to set up a Virtual EMS account and would like to use this
form instead, this form is available here: Student Organization and Campus Department Reservation Request Form.
The University Center offers flexible and convenient spaces for various types of meetings and events. Prior to placing a reservation with the University Center, you are required to read the private groups or organizations rental contract listed below:
External Group / Private Rentals Contract
Rental Rates:
| Space | Corporate Rate | Non-Profit Rate | Current Webster Student, Faculty, Staff Rate |
| Sunnen Lounge | $100 per hour | $75 per hour | $50 per hour |
| Presentation Room | $50 per hour | $35 per hour | $25 per hour |
| Conference Room | $50 per hour | $35 per hour | $25 per hour |
| Commons | $75 per hour or $100 flat rate per day when paired with Sunnen | $55 per hour or $75 flat rate per day when paired with Sunnen | $37.50 per hour or $50 flat rate per day when paired with Sunnen |
| Grant Gym | $175 per hour | $130 per hour | $87.50 per hour |
| Athletics Lobby | $75 per hour or $100 flat rate per day when paired with Gym | $55 per hour or $75 flat rate per day when paired with Gym | $37.50 per hour or $50 flat rate per day when paired with Gym |
| Vendor Information Table | $115 per day | $90 per day | $57.50 per day |
- Capacity is based on room setups that do not include the use of tables.
- Any non-athletic events in the gym require the floor cover, which includes a fee of $75/use.
- Audio Visual equipment (laptop, data projector, microphone, etc.) is available. Contact the Information Center at (314) 246-7105 for details.
Room Availability:
You have three options by which you can determine if a room is available on your preferred date and time:
- We offer a virtual calendar by which you can check University Center room availability. You will not be able to submit a request on this site as that is limited to Webster University student organizations and campus departments, but you will be able to view the calendar for your preferred dates.
- You can call the University Center Information Desk at 314-246-7105 and speak with the Student Building Manager about available dates and times.
- You can email your full contact information and event details to ucreserve@webster.edu to determine available dates and times and to request a reservation.
Submit an External Group / Private Rental Request:
Sunnen Lounge
| Capacity | 120 in a chairs-only set-up / 88 in pod-style / 50 in classroom-style |
|---|---|
| Location | Upper Level |
| Availability | Mon - Thurs 8:00am - 10:30pm Fri 8:00am - 8:00pm Sat-Sun CLOSED |
| Details | Variety of set-ups available; has projection screen and baby grand piano. |
Presentation Room
| Capacity | 40 in chairs-only set-up / 20 in classroom-style |
|---|---|
| Location | Upper Level |
| Availability | Mon - Thurs 8:00am - 10:30pm Fri 8:00am - 8:00pm Sat-Sun CLOSED |
| Details | Has a VCR/Blu-Ray unit, a projection screen, built-in projector, and a dry erase marker board. |
Conference Room
| Capacity | 17 |
|---|---|
| Location | Upper Level |
| Availability | Mon - Thurs 8:00am - 10:30pm Fri 8:00am - 8:00pm Sat-Sun CLOSED |
| Details | Has a built-in flat-screen TV with bluray and laptop connections; also has a dry erase marker board. |
University Center Commons
| Capacity | 300 standing room |
|---|---|
| Location | Upper Level |
| Availability | Mon - Thurs 8:00am - 10:30pm Fri 8:00am - 8:00pm Sat-Sun CLOSED |
| Details | Long, narrow multi-use area on the upper level that features a hanging display of flags from each of the home countries of Webster's international population. |
Grant Gymnasium
| Capacity | 800-1350 |
|---|---|
| Location | Lower Level |
| Availability | Mon - Thurs 6:00am - 10:30pm Fri 6:00am - 8:00pm Sat - Sun 9:00am - 5:00pm |
| Details | The 96' x 120' gymnasium has six regulation height basketball hoops and can be set up for two volleyball or two basketball courts. Bleacher use is available as well as seats on the floor. Furniture is not available from the University for rentals. Non-Athletic Events require the floor cover, which includes a fee for use. |
Swimming Pool
| Capacity | 135 |
|---|---|
| Location | Lower Level |
| Availability | Mon - Thur 6:00am - 9:00pm Fri 6:00am - 8:00pm Sat - Sun 9:00am - 5:00pm |
| Details | 25-yard, six lane, indoor pool designed for recreational and lap swimming. |