BIT Protocol

BIT has developed a protocol to ensure that concerning student behavior, mental health issues, or incidents are addressed consistently.* 

Reporting Incidents to the BIT

In cases of emergency, reporters must contact Public Safety (314-968-6911) or 911. The BIT plays a secondary role in all emergency situations and should be contacted only after making contact with emergency response personnel (i.e. Public Safety; 911).

An on-line reporting form is set up within the new MAP-Works student retention system for submitting alerts for undergraduates only. Each report should include as much detail as possible about the behavior and/or incident of concern. Once an incident report is submitted, the reporter will receive a computer-generated response, acknowledging the report has been successfully submitted. The reporter will also receive an acknowledgement of receipt if he/she indicated an email address. Similar to the Neighborhood Watch program, the BIT encourages individual and collective responsibility in reporting student behaviors of concern. Click here to complete an online alert form. If you would like to submit an alert regarding a graduating student who is displaying troubling behavior, please call the Dean of Students Office at 314-968-6980, or send an email to hoeftl@webster.edu.

  • All employees should consider it their responsibility to report concerning behaviors for the safety and well-being of the student and campus community.†
  • All reports should be made to BIT and/or the direct supervisor
  • Incident reports should be reported to BIT via the online form or by contacting Public Safety at 314-968-7430. Include as much detail as possible.
  • Faculty/staff/community members can reach BIT staff through the Dean of Students office at 314-968-6980 during regular business hours. After hours, refer to the BIT website at www.webster.edu/bit. Emergencies should ALWAYS be reported to 314-968-6911 (DPS) or 911. They will contact the BIT as needed.
  • When determining what is reportable, err on the side of over-reporting.  Please refer to Identifying At-Risk Students for more information.  While an isolated event may appear minor, other similar incidents occurring in close proximity may indicate a pattern of concerning behavior. Access the student code of conduct and University policies at: http://www.webster.edu/students-handbook/conduct.html.

BIT Actions

BIT will determine which member(s) will assess the incident report and determine actions consistent with University policy

Assessment may include:

  • Confirming to reporting parties that the report was received
  • Clarifying details
  • Interviewing the involved individual(s)

Initial actions may include:

  • Referring student to appropriate support services
  • Facilitating meeting between concerned parties
  • Contacting parents, guardians, roommates, friends, faculty, coaches, etc.

Part of this protocol is an assessment of whether such notifications are legally permitted, and whether such notifications could be helpful or harmful to the intervention and to risk management priorities

Situations involving student(s) demonstrating an imminent threat to harm of self or others should be referred immediately to the Department of Public Safety

  • Follow-up actions may include:
  • Mandating psychological assessment
  • Voluntary/involuntary removal from campus
  • Establishing criteria for a student's return to the campus
  • Coordinating supportive services for a returning student
  • Establishing behavioral contract
  • Confirming continuity of care

Student Response

  • Accepting actions determined by BIT
  • Appealing actions, via written response, to the BIT Chair or the Vice President of Enrollment and Student Affairs
  • Failing to comply (results in referral to the Associate Dean of Students for disciplinary action, which could include dismissal) 

 *Post assessment, any potential disciplinary sanction will be addressed. 

 †Reports from staff covered by confidentiality may be shared anonymously or confidentially, unless the report indicates a threat for which confidentiality may be breached (imminent threat to self or other identified individuals)

“Anonymously” refers to omitting from the report the name of the person who holds the privilege (or the names of any other person about whom the reporter gains information via a confidential relationship)

“Confidentially” refers to the option for the reporting employee to withhold their identity from the report.