Special Events Planning


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SPACE PRIORITIES

Space priorities are given to functions that most benefit the University, with restrictions on renting space for meetings or events not related to the University.

Space will be made available for special events in the order listed below, with first consideration given to events open to the entire University community and the general public. Student activities are given highest priority in the University Center. Visit www.webster.edu/uc for detailed information regarding University Center reservations. Early space requests are encouraged for all locations. Last-minute requests will not displace previously scheduled and contracted events, even those of less priority.


Internal Groups

1. Sponsored/Co-Sponsored by departments, students groups or extended campuses of Webster University
2. Hosted by departments/extended campuses of the University

External Groups

3. External Groups to Webster University
a) institutional neighbors in Webster Groves, MO
b) community organizations
c) events for individuals, including University employees
d) businesses, organizations, clubs

USE OF WEBSTER UNIVERSITY INSIGNIA

External organizations or individuals using or renting space on Webster University campuses for non-University events may not use any Webster University symbols or printed marks, or in any way imply Webster University endorsement or co-sponsorship of their event. The words "Webster University" may only be used as part of the address or as a location designation.

VENDOR ACCESS TO CAMPUS

Vendors exhibiting goods, services, sampling, surveys, product/service registration and/or enrollment to students are only eligible to reserve space in the University Center Commons. Vendor tables are $100 per day and require and advance contract. Please visit www.webster.edu/uc for more information.

ALCOHOL USE AT EVENTS

Webster University is committed to maintaining a healthy and safe academic community that reflects high standards of personal responsibility and behavior. Alcohol consumption in moderation is permitted by persons of legal drinking age and in accordance with the following:
  • All alcoholic beverages must be dispensed by a licensed caterer.

PARKING AND PUBLIC SAFETY

Access to surface lots and the Garden Park Plaza parking garage and issuance of parking passes is handled through the campus Public Safety Office. For more information, click here for a link to the department website.

FEES

Click here for facility rental fee information.

POSTING FLYERS ON CAMPUS

Please be advised that posting flyers is limited to general campus bulletin boards, and is prohibited on walls, windows, and doors. Flyers that are posted improperly will be removed by University Center (UC) staff. Internal departments and student organizations interested in putting flyers in the Sverdrup glass cases and in the UC may submit flyers for these locations to the University Center Front Desk.

For more detailed information on posting and advertising, call the UC Front Desk at 314-968-7105.