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Because Webster University does not have a centralized conference office or event planning staff, individuals or groups interested in holding an event on campus must contact specific departments for access to and information about event facilities and services.

STEP 1 - CHOOSING A FACILITY

Webster University has several classrooms, auditoriums, and multi-purpose rooms available for use by internal and external groups. Contact the following individuals or departments to request event space:

University Center

Location Seating Capacity without tables To Reserve:
Commons information fairs, booths and after-hours events www.webster.edu/uc
Conference Room 17; conference table
format only		 www.webster.edu/uc
Grant Gymnasium Bleachers - 800
Theatre Style - 800-1200		 www.webster.edu/uc
Presentation Room 15-45 www.webster.edu/uc
Quad (outdoors)
For internal groups only.		 300 + www.webster.edu/uc
Sunnen Lounge 50-125 www.webster.edu/uc

Priest Center

Location Seating Capacity To Reserve, Call:
Room 104 (Vienna Room) 25 Yin Htun, 314-246-7506

Music Building

Location Seating Capacity To Reserve, Call:
Recital Hall 70 Jean Huber, 314-961-2660 ext. 7032

Sverdrup Business & Technology Complex

Location Seating Capacity To Reserve, Call:
Room 101 77 Samantha Davis 314-968-5951
Room 123 71 Samantha Davis, 314-968-5951

Webster Hall

Location Seating Capacity To Reserve, Call:
Stage III Auditorium 50 Lisa Tourrette, 314-246-7505
Marletto's 150-200 Cheri Hicks, 314-968-6902
Moore Auditorium 250 Lisa Tourrette, 314-246-7505

Summer Housing Facilities

Limited, short-term summer housing for approved groups is available on a first come, first served basis. Contact the Residential Life office at 314-246-4663 for more information.

Westport Plaza and WingHaven campuses

Contact Mary Kunde at 636-561-2400 ext. 3103 for facilities information.

Downtown Campus

Contact Dean Leftridge at 314-968-5966 for facilities information.

Community Music School of Webster University

Contact Carl Dettlebach at 314-968-5939 for more information.


STEP 2 - CONFIRM YOUR EVENT

When space has been reserved with the appropriate office, notify Marianne Kirk, Marketing/Communications Office, 314-968-7463 so your event can be included in the St. Louis Campus Calendar of Events. Or click here for a Master Calendar Activity Notice Form.


STEP 3 - EVENT SERVICES

Make arrangements for any of the following needs appropriate for your event with the office or individuals indicated. You will be charged for any of the following:

Additional Services Requested Contact Phone
Audio-visual equipment /services

Note: On-campus meeting spaces have limited Audio-Visual capabilities. Please contact facilit coordinators for details.

 The Switch Greg Patterson
314-486-9472
Food/beverage

Organizers of events are encouraged to use the University’s food service unless Sodexho is unable to meet their needs.

Note: All alcoholic beverages must be dispensed by a licensed caterer. See Policy Statements for details.

 Sodexho Catering Cheri Hicks
314-968-6902
Rental of tables, chairs, dishes, glassware, etc. Weinhardt Party Rental 314-822-9000
Flowers/decorations organizer's choice
Photographer organizer’s choice
Placement of location and parking signs Debbie West,
Public Safety		 314-961-2660, ext. 8021

STEP 4 - ADDITIONAL EVENT SERVICES

If the event will require any additional services or time for the items listed below, contact the individual indicated to make special arrangements. You will be charged for any services beyond those normally provided.

Additional Services Requested Contact Phone
Additional or special requests for housekeeping Facilities Operations 314-968-6904
Additional trash removal Facilities Operations 314-968-6904
Maintenance department personnel Facilities Operations 314-968-6904
Special electrical needs Facilities Operations 314-968-6904
Special parking requests Public Safety 314-968-7430
Additional security Public Safety 314-968-7430
Handicap Accessibilitty Public Safety 314-968-7430

Find out about facilities and usage fees